Board Report July 2019
Posted on: 5 July
Board Update – July 2019
The Board met last week – following is an update of the matters dealt with:
By-laws – we reviewed the Club’s by-laws and decided both to introduce some new features and to streamline their use and operation. Changes are to be made in the following areas and the new by-laws will soon be available in the Members’ area of the website:
- Personal golf Carts
- Dress Code
- Local rules
- Membership induction process
Personal golf carts – Members will recall that the use of personal golf carts is to be expanded to allow more Members to acquire and use personal carts at Magenta. The final wording of the amended by-law was agreed at this meeting. Members wishing to acquire a personal cart for use on the course should approach the General Manager to discuss how best to achieve the desired outcome.
Dress code – there have been some instances of Members not adhering to the Club’s dress code, and the Board took this opportunity to review its expression and to ensure that the by-laws, the website and the notice board outside the golf shop are consistent. The Board also wishes to remind Members that adherence to the dress code is the responsibility of Members and that the code applies to their guests, for whom the Member is responsible, and applies to the Members Lounge area as well as on the course.
Local rules – the Captains have noted that the summary of local rules on the scorecards needed updating for the rule changes that commenced on 1 January this year, and with those changes we have removed the local rules from the by-laws and instead made provision for them to be revised as the need arises by the Match Committee, and to be published on the website.
New Member induction – finally, the induction of new Members to the Club has been delegated to the Captains and the General Manager, and the Board now will be informed of new Members and their profile but will no longer be required to interview them. The interview process was cumbersome and difficult to organise, and in practice was not being followed. The new process will be more efficient and assist in getting new Members active in the Club sooner than has been the case.
Course superintendent – Members will be aware that we are searching for a new course superintendent. The club’s advertisement has attracted a lot of interest, both locally and from overseas, with 15 strong applications being received so far. Applications close on 5 July (today) and from there a shortlist will be developed for interview by the Manager and the Board.
Finances – we have now passed the end of the financial year and the Board is pleased to report that the Club has ended the year in a sound financial position, with a positive outlook for the coming year. More information will be in the Chairman’s Report and the audited financial statements. At year’s end the Club is holding a term deposit representing the emergency fund provided for by its constitution, and a further capital reserve (also on term deposit) as well as the funds received as Members’ subscriptions paid for the coming year and a small surplus from the year’s trading.
End of Year calendar – the Board resolved to hold the Club’s Annual General Meeting on Friday, 15th November. Various related notices will be issued during October once the financial statements are completed.
Peter Gaydon
Chairman